Question 1

Are the Boot Camp sessions recorded, and will the recordings and slides be shared?

Accepted Answer

Yes, all sessions are recorded. We regularly forward the session recordings, presentations, and slides to the participants or event coordinators to share after the training.

Question 2

Is there a maximum limit on the number of participants?

Accepted Answer

For online Zoom sessions, the target cutoff is typically 50–55 people to ensure an optimal learning environment. Some online formats can scale to around 70 participants, while live in-person training is capped at 50.

Question 3

What if a participant can't attend all days due to a work conflict?

Accepted Answer

Because the entire course is recorded, participants can keep their spot, review the recordings of any missed sessions, and attend the remaining live parts.

Question 4

Can a registered participant substitute a colleague for one of the days?

Accepted Answer

Yes — as long as the participant provides the name and email address of the colleague who will be filling in.

Question 5

Do participants choose between concurrent modules?

Accepted Answer

No. The schedule is designed so that everyone goes through all the listed modules together without any overlapping sessions.

Question 6

Who organizes the boot camp, and what's the division of labor?

Accepted Answer

Your organization handles logistics — inviting participants from your university or institution, arranging the physical venue or Zoom room, and local marketing. We are responsible for the curriculum and the content of the sessions.

Question 7

Can the Boot Camp be customized for advanced users?

Accepted Answer

Yes. The Boot Camp can run at introductory, intermediate, or advanced level. For advanced groups we shorten the AI overview and focus on research-specific workflows, agents, output evaluation, and source reliability.

Question 8

How much of the Boot Camp is hands-on?

Accepted Answer

The majority. Each module combines a short live demonstration with guided practice on participants' own materials — grant calls, draft proposals, research questions, literature topics, teaching materials, or institutional workflows.

Question 9

Can we focus on Horizon Europe / ERC / MSCA without making the whole session grant-specific?

Accepted Answer

Yes. Depending on the format, participants can work with funder-specific examples and templates (Horizon Europe, ERC, MSCA, Erasmus+, national funders, internal proposal-support workflows) without losing the broader research and integrity content.

Question 10

How do you handle hallucinations and source reliability?

Accepted Answer

Source reliability runs through every module. We show participants how to evaluate AI outputs critically, cross-check claims against verified sources, distinguish frontier-model answers from RAG-based research tools, and design workflows that make hallucinations easier to catch.

Question 11

Can the Boot Camp run as a webinar, full Boot Camp, or partnership program?

Accepted Answer

All three. We deliver short keynotes, half-day sessions, 1–4 day boot camps, and multi-session institutional partnership programs. The format is chosen based on audience, goals, and budget.

Question 12

Can an institution arrange an on-demand, tailored, in-house version?

Accepted Answer

Yes. We frequently offer custom live or Zoom-based workshops for specific research offices and universities, allowing them to select and tailor modules based on their unique focus, time constraints, and budget.

Question 13

Do participants need coding experience to build a customized AI tool?

Accepted Answer

No. The training focuses on accessible AI capabilities available through current platforms.

Question 14

What do participants build?

Accepted Answer

They select an appropriate task from their own work and develop a reusable AI-supported workflow or customized tool around it.

Question 15

Do participants have to share what they build?

Accepted Answer

No. Researchers can keep their workflow private. Sharing or peer testing is optional.

Question 16

Which AI platform is used?

Accepted Answer

The approach is platform-flexible and can be adapted to the AI environment available to the institution or participants.

Question 17

Do participants need paid AI accounts?

Accepted Answer

It depends on the sessions selected and the institution. Many sessions work with free registration for selected tools, but some capabilities — particularly in the customized-tool session — may depend on platform access or paid plans. Requirements are confirmed with the institution before the training, and participants receive prep instructions.

Question 18

How do participants register for the AI tools used in the itinerary?

Accepted Answer

Participants navigate directly to the websites of the tools marked in green in the itinerary and create their own accounts before the start of the training.

Question 19

Can operations and administrative staff join?

Accepted Answer

Yes. Research office leadership, grant officers, project managers, and operations staff are a natural audience for the Research Managers track — especially when the goal is to embed AI into institutional workflows.

Question 20

Will participants receive an official certificate of attendance?

Accepted Answer

Yes. We prepare personalized certificates of completion for all participants who request them, to justify the course costs to their administrations.

Question 21

What materials do participants and organizers receive afterward?

Accepted Answer

Organizers receive a follow-up package that can include slides, recordings, curated prompt sets, tool links, customized workflow notes, a participant feedback survey, a resource hub / Digital Twin trained on the course materials, and recommendations for next steps.

Question 22

What is the "Digital Twin"?

Accepted Answer

An interactive resource hub trained on the course materials. It allows participants to revisit concepts, search the content, and ask follow-up questions after the live sessions end — extending the value of the training over time.

Question 23

Can the Boot Camp support EU-funded projects?

Accepted Answer

Yes. The Boot Camp can be adapted for project teams, research managers, early-career researchers, or external stakeholders as part of training, research support, dissemination, or responsible AI adoption activities — aligned with the project's field, work packages, target groups, and expected outcomes.

Question 24

Can you support institutional procurement, contracts, and invoices?

Accepted Answer

Yes. We issue institutional invoices, work with university procurement systems, sign client contracts or subcontracting agreements, provide formal quotes, support payment in USD / EUR / NIS, and quote prices before VAT (added where applicable).

Everything you need to know.

Ask the Boot Camp Notebook.

Format, recordings & logistics

Customization, level & content

Building customized AI tools

Participants, accounts & certificates

What organizations receive afterward

Contracts, invoices & procurement

Let's talk it through.